Reimbursement Instructions for US-China Workshop
Thank you for participating in the US-China workshop on Designing cyberinfrastructure to enable US-China collaboration in tobacco research. This email is about instructions and forms to be filled for your reimbursement. Please find attached two forms that need to be completed in order to reimburse you for your expenses.
The first form assigns you a Vendor Code. We ask for your name, address and social security number. Please sign the form if you are a U.S. citizen or resident. If you are not a U.S. citizen or resident please complete the information but do not sign it, just note that you do not fall into one of these categories. Please mail the completed form with your receipts.
The second form, the Travel Expense Report, gives the details of your expenses. If you have any questions please contact Cathryn Timmers (contact information below) or complete your name, social security number, sign the form and return it with receipts and Cathryn can complete it for you.
According to NSF travel policy, only coach-class air travel can be reimbursed. Further, your travel across the Pacific must be on a ticket that indicates a flight number with a US Carrier. You will need to provide the receipt for the ticket, with pertinent flight information, as proof of purchase.
Most meals during the workshop will be covered by the conference budget. For those meals not covered, you can claim per diem rate for breakfast, lunch, and/or dinner (including other travel incidentals such as local transportation). We will follow the federal government international travel guideline, which specifies the per diem rate (excluding lodging) for Beijing as USD 81/day.
Please note that these forms must be returned within 90 days of your visit. Exceptions can be made after that, but that is…another form.
Please send all completed materials and address any inquiries to:
Cathryn Timmers
Financial Assistant
Department of Industrial Engineering & Management Sciences
Northwestern University
2145 Sheridan Road,
Tech C212
Evanston IL 60208-3119
Phone: 847-491-3588
Fax: 847-491-8005
E-mail: timmers@iems.northwestern.edu
